Board Highlights

Posted by Anne Decker on Mar 29, 2024
Here are the highlights of the March 12th board meeting.
Call to Order                                                                                                               Lesley Fry
President Lesley Fry called the meeting to order at 11:42 A.M. with the following board members present:
Lesley Fry, Demi Burden, Russ Decker, Katy Page, Richard Warren and Joel Mengerink. Also, Secretary Anne Decker and bookkeeper Amy Ricker were present.
 
Secretary’s Report                                                                                                     Lesley Fry
Approval of the February 13, 2024 Board Meeting Minutes
Russ Decker made a motion to approve the minutes of the February 13, 2024 board meeting as submitted. Page seconded the motion. Board approved.
 
Attendance Report for February 2024 
Five new members joined the club and two members resigned in February. February attendance was 39.596%. The month ended with 151 active members and 3 honorary members. 
 
President’s Report                                                                                                     Lesley Fry
Board Candidates
Ballots for the 2024-2025 Lima Rotary Club and Lima Rotary Foundation boards of directors have been ordered and will be mailed soon. They will be tabulated prior to the April 9 joint board meeting.
 
Annual Meeting
Agenda items for the annual meeting on April 29, 2024 were reviewed. Warren made a motion to approve five resolutions as follows to be presented at the meeting. Page seconded the motion. Board approved.
Resolution #1 - 2024-2025 Lima Rotary Fundraising Projects, Goals and Purpose                    
These are the proposed fundraising projects and the amounts anticipated:       
  1. Rotary Blood Clinic                                                 $5,000 - Unrestricted
  2. Rotary Christmas Raffle & Auction                        $ 4,000 - Unrestricted
  3. Rotary Rex Perry Memorial Golf Outing               $20,000 - Post-Secondary Scholarships
  4. Holiday Home Tour                                                $10,000 - Unrestricted
  5. Rotary Rottery 50/50 Fundraiser                           $  1,000 - Designated Charities
  6. Rotary International Polio Plus Campaign          $  3,000 - RI Polio Plus Fund
  7. Rotary Members’ Dues for Foundation                $  7,500 - Unrestricted
TOTAL estimated net proceeds                                            $50,500
 
Resolution #2 – 2024-2025 Lima Rotary Club Projects, Goals and Funding Source
(Based on funds raised above) These are the proposed distribution of the funds raised in #1 above: 
 
  1. Rotary Post-Secondary Scholarships                                $20,000 - Rex Perry Memorial Golf Outing
  2. Grants to Local Non Profit Organizations                        $  1,000 - Rotary Rottery 50/50
  3. Rotary International Polio Plus Fund                              $  3,000 - RI Polio Plus Campaign
  4. Unrestricted Funds for the Foundation                           $26,500                 LRC Fundraising
TOTAL estimated distribution                                                          $50,500
 
Resolution #3 – 2024-2025 Lima Rotary Club Partnership Projects
These are the projects the club deems important. The Lima Rotary Club recommends that they receive consideration by the Lima Rotary Foundation by way of a traditional grant application process. Amounts to be determined by organizational needs and the LRF.
  1. MESA Contribution
  2. Lima Symphony Orchestra
  3. Salvation Army
  4. ALL Youth Leadership
  5. Presenting Sponsor of Scripps Regional Spelling Bee
Resolution #4 - 2024-2025 Rotary Club Community Service Activities
These are club service projects that benefit other organizations.                
  1. Salvation Army Kettle Drive                                         $    0.00
  2. Children’s Books to the Lima Public Library              $    0.00 ($500 donated in February 2023)
  3. Rotary 4 Way Speech & Essay Contest                       $   1,200.00
 
Resolution #5 – Rescind Corporate Member Category
After research and consultation with representative members, a select committee appointed by the Board recommended ending the corporate membership category. The Board reviewed their findings and agreed a corporate membership category is no longer needed nor beneficial to the club.
 Originally adopted to mitigate Rotary International attendance requirements no longer in effect, the category has inequities and requires administrative costs that complicate club operations. The Board encourages adoption of this resolution terminating the corporate membership category.  If adopted, all corporate members will be transitioned to regular membership on June 30, 2024.
 
Joint Board Meeting
Agenda items for the annual joint board meeting between the Lima Rotary Club and Lima Rotary Foundation boards of directors were reviewed. The joint board meeting is scheduled for April 9, 2024.
 
PolioPlus
$2,825 of the club’s $3,000 PolioPlus goal has been raised. This quarter’s Rottery proceeds and income from the apparel sale have not yet been included in the total and will take the club over its goal.
 
Rotary Night At The Lima Locos
The Lima Rotary Club will be a sponsor of the Lima Locos 2024 season at the $100 level that allows the club 50 passes.
 
Spring Blood Clinic
The Spring Blood Clinic has been scheduled for May 4 from 6:30-9:30am at Senior Citizen Services.
 
Interact Club
The Bath High School Interact Club’s annual awards and presentation to the Lima Rotary Club will be May 13.
 
Board Reports                                                                                                            All Board Members
Fundraising Programs
Russ Decker announced that three sponsors at $2,500 each have been secured for the Holiday Home Tour on December 1, 2024. One more sponsor is being sought, as are homes to be on the tour.
 
Treasurer’s Report                                                                                                     Tracey Regula
Regula shared information from the Profit and Loss Statement and Balance Sheet. The club’s total income through January 31, 2024 is $84,541.89. Total expenses are $79,407.43. Net income is $4,993.89. Russ Decker moved to approve the Treasurer’s Report. Mengerink seconded the motion. Board approved.
 
Russ Decker made a motion to distribute the following funds. Page seconded the motion. Board approved.
$24,556 from the Rex Perry Memorial Golf Outing to the scholarship fund
$10,445 in member dues to the Lima Rotary Foundation
$9,245 to the scholarship fund
$8,145 from the Christmas auction to the Lima Rotary Foundation
 
New Business                                                                                                             Lesley Fry
Resignations
Page made a motion to approve the resignation of Dr. Jim O’Neil with regret. Warren seconded the motion. Board approved.
 
Motion To Adjourn
Russ Decker made a motion to adjourn the meeting. Mengerink seconded the motion. Board approved. President Fry adjourned the meeting at 12:28 P.M.